We've just added new filters and grouping options to our reports. Time and expense reports can now be grouped and/or filtered by the billable status of entries. Expense entries can also be grouped or filtered by their reimbursable status.

For instance, the following expense report is grouped according to billable status:

How is Billable Status Determined?

The billable status of time and expense entries depends on the level at which you've defined billing rates for your account (see Settings / Billing Rates):

• Clients, Projects & Tasks - A billing rate must be assigned to a project or task for it to be billable. This can be overridden by a "not billable" activity (if activities are enabled for your account).
• Activities - A billing rate must be assigned to an activity for it to be billable. This can be overridden by a "not billable" client, project or task.
• Users - A billing rate must be assigned to a user for his or her time to be billable. This can be overridden by a "not billable" client, project, task or activity.

In order to keep these rules fairly simple, we decided that even billing rates of $0 / hour would be considered "billable". We also added explicit "not billable" flags at the project and task levels to override a rate set at a higher level. For instance, the following billing settings should be available at the task level (assuming your billing rates are set at the client, project and task level):

This gives you the option of considering gratis work billable or not. Assign a billing rate of $0 / hour to keep it billable, or else use the explicit "not billable" option.

How is Reimbursable Status Determined?

Expenses are reimbursable if they're associated with a reimbursable payment method. The following payment methods are created by default when expense tracking is enabled (of course, these can be customized):

More to Come...

These reports are a big step toward the addition of invoicing to LiveTimer. Along those lines, we're working to add the ability to review time and expenses for yourself and others within your organization. As part of this review process, you'll be able to mark entries as billed and/or reimbursed. This will give you the ability to create invoices (billable time that hasn't yet been billed) and reimbursement reports (reimbursable expenses that haven't been reimbursed).

We're getting there - thanks for your patience!